WORLD YOUTH DAY 2016 – Information Pack 1

Archdiocese of Pretoria

World Youth Day 2016- Krakow Poland


Information Pack 1


This is the first information pack with as much information we know so far about World Youth Day 2016 in Poland. It is more than 2 years away and we do not have much information thus far.

Consequently much of the information is provisional at present. As more information becomes available, it will be communicated to you. Packs will be compiled with the latest information available.

This pack contains the following:

  • Introduction to World Youth Day
  • General information
  • Fundraising
  • Payment Plan
  • Conditions for booking
  • Booking Form


World Youth Day 2016

Theme: Blessed are the merciful, for they shall receive mercy. (Matt5:7)

Diocesan Youth Office contact details:

Fr Ellias Senona- 083 423 7185, Email:

Neo Rakoma 072 552 6212 Email:

Introduction to World Youth Day

In 1984 Pope John Paul II invited young people to a special gathering on Palm Sunday in Rome. Three hundred thousand young people attended this Youth Jubilee. In 1985-the United Nations International Year of Youth- Pope John Paul II extended a second invitation to young people. This time 450 000 attended this second international youth gathering held on Palm Sunday in Rome. These events in 1984 and 1985 inspired the Pope to create World Youth Day (WYD) to be celebrated at diocesan level every year on Palm Sunday and on an international level every two to three years. It’s much more than a day- usually up to two weeks. This brings together young Catholics from around the world to celebrate their faith and learn more about it. It’s an encounter of the young people of the world with the Pope and the Christian community of the host country. Recently international World Youth Days have been held in Toronto, Cologne, Sydney, Madrid, and Brazil.

General Information:

When exactly is the World Youth Day?

The date for the WYD is from the 25 July- 1Aug 2016. World Youth Day is much more than a day. We envisage departing on the 19 July 2016 and returning on the 3rd Aug 2016. The first part of the WYD is called ‘Mission week’ hosted by different diocese in the particular country. This gives young people a chance to experience the faith and culture of a country other than their own. The following week there is a program of activities based around the city hosting WYD, culminating in Mass with the Pope.

How much will it cost?  

At the moment we can’t give an exact figure, however we are estimating around R30, 000, including flights, accommodation, registration fee, solidarity fund for World Youth Day, donation towards the  ‘Mission week, extra insurance, bus transport to and from the airport and to venues etc. We will also need uniform as a group e.g. t-shirts/hodies etc. Pilgrims who attended different WYD will tell you how important it is to be recognized as a group when moving around in such large crowds.

Don’t let the cost of WYD put you off- IT IS WORTH IT!!!

We have many ideas for fundraising and a proposed payment plan. We would like to suggest one possible plan, that your family fundraise one third, your parish to sponsor one third. Many families and parishes may not be able to afford especially if there are many people going from the same parish but it might work for some people. You will probably find it easier to fundraise together with people in your parish or deanery. If you will be using any of the below fundraising activities make sure you get the right permission.

Fundraising Activities

  • Talent Shows
  • Fashion Show
  • Battle of the choirs
  • Collect and auction things off
  • Gardening (parish members)
  • Car Wash
  • Cake Sale
  • Valentines/ Easter/Christmas Ball
  • Organise theme parties

For further information talk to people who have fundraised in the past

Registration & Payment Plan

This is a suggested payment plan to help spread the estimated cost of R30 000. If the cost is different, this will be adjusted accordingly. The final payment need to be made by 30 Nov 2015 which will allow a few months to save for some spending money. You don’t have to stick to this plan although there will be a ‘cut off’ dates by which a minimum amount has to be paid

Registration will open on the 30th June until 31 Oct 2014

Registration requirements:

  • A registration form with the signature of your parish priest to be filled out,
  • A motivation letter stating why you would like to attend the WYD
  • A valid passport (which expires 6 months after the return date)

To secure your place, by the end of Oct you should have paid a non-refundable deposit R5000. Following this, the below payment plan will apply.

Nov 2014- R2000

Dec 2014- R2000

Jan 2015- R2000

Feb 2015- R2000

Mar 2015- R2000

Apr 2015- R2000

May 2015- R2000

June 2015- R2000

July 2015- R2000

Aug 2015- R2000

Sept 2015- R2000

Oct 2015- R2000

Nov 2015- R1000

Remember that NO payments are refundable- if you decide to cancel on or after Oct 2014 this date depends on the deposit dates due from WYD and travel agents and tour operators for flights and accommodation. Once any money is being paid over to WYD/TA/TO no monies can be refunded as it will be out of our hands. Therefore contract and agreement form the travel agent and travel operators will be distributed to all to ensure that everyone is informed accordingly.

Conditions of booking

Please ensure that you read and understand the following before completing your booking form.

  • You must be 16 years and older by July 1st 2014

NB: Until we are able to give a definite price the deposit and other payments made will be fully refundable if you decide to cancel. However when we do have a definite price you will be asked to sign a ‘Commitment to Payment’ which will state that in the event of cancellation at any time, and if we are unable to fill your place, you will cover any payments the diocese has made (or is obliged to make) for your place.

Payment Details

Account Name: Archdiocese of Pretoria

Account Number: 011807008

Name of Bank: Standard Bank

Branch Code: 011245

Branch: Brooklyn

Reference No: WYD2016 (Name & Surname)

World Youth Day 2016 Official Booking Form

Click Here (PDF 145kb) to download the printable Booking form for WYD 2016